Virtual Corporate and Intellectual Property Paralegal

Job Description

Equivity is seeking an experienced virtual paralegal to support attorneys in corporate and transactional law matters, including business formations, contract drafting and review, and intellectual property matters. The ideal candidate will have extensive experience handling corporate filings, managing contract lifecycles, and assisting in patent prosecution. Patent litigation experience is a plus. This is a fully remote role where you’ll play a key part in helping clients launch new ventures, protect their intellectual property, and achieve sustainable growth.

Key Responsibilities:

·       Prepare and file corporate formation documents for LLCs, corporations, and nonprofits at the state level.

·       Draft and review a variety of contracts, including operating agreements, shareholder agreements, service agreements, and NDAs.

·       Prepare and manage patent prosecution filings, including USPTO applications, Information Disclosure Statements (IDS), assignments, declarations, responses to Office Actions, and maintenance fee tracking.

·       Coordinate with inventors, attorneys, outside counsel, and foreign associates on international patent filings (PCT and foreign jurisdictions).

·       Maintain and track patent and corporate compliance calendars, annuities, annual report filings, and contract deadlines.

·       Organize and maintain corporate records, minute books, and intellectual property portfolios.

·       Assist with due diligence and document organization for business transactions, including review of patent ownership and portfolio status.

·       Ensure compliance with corporate regulations such as the Corporate Transparency Act.

·       (Optional/Plus) Support patent litigation matters, including discovery management, document review and production, filing pleadings and exhibits in federal court and PTAB, litigation calendaring, and coordinating with expert witnesses.

·       Maintain proactive and professional communication with clients during standard business hours (9 AM – 6 PM).

About You:

·       Minimum of 3 years of recent paralegal experience in corporate and transactional law.

·       Strong experience in business entity formation and corporate governance.

·       Patent prosecution experience is required; patent litigation experience is a plus.

·       Skilled in contract drafting, review, and organization.

·       Familiarity with USPTO filing systems, state corporate filing portals, and docketing software.

·       Highly organized, detail-oriented, and comfortable working independently in a virtual environment.

·       Equipped with a Windows-based laptop, smartphone, and broadband internet connection.

Why Work with Equivity?

·       Comprehensive Benefits: Medical, dental, vision, paid sick leave, employee discounts, EAP, and expense reimbursements.

·       Flexible Remote Work: Enjoy the autonomy of working from home while contributing to meaningful legal work.

·       Performance Bonuses: Quarterly incentives are awarded for exceptional performance.

·       Professional Growth: Work with a team of experienced professionals and develop long-term relationships with a variety of clients.

About Equivity:

Equivity provides virtual paralegal, administrative, reception, and marketing support to attorneys and businesses across the United States. Our remote team members enjoy flexible work schedules while building strong, long-term relationships with clients.

Requirements:

·       Bachelor’s degree.

·       Minimum 3 years of recent paralegal experience in corporate and transactional law.

·       Patent prosecution experience required.

·       Availability to respond to client requests within one hour, Monday through Friday, 9 AM – 6 PM.

·       Ability to work 20–40 hours per week on an ongoing basis.

• Minimal Specifications:

  Windows 10

  2GHz processing speed (typically Intel or AMD) i5 processor & above

  8GB+RAM

  100GB+of hard drive space

  Bitdefender, McAfee Antivirus Plus OR Symantec Norton AntiVirus Basic

To learn more about Equivity, visit www.equivityva.com

Equivity is an Equal Opportunity Employer. We are committed to fostering a diverse, inclusive, and respectful work environment free from discrimination and harassment.

• Bachelor’s degree. 

• Minimum 3 years of recent paralegal experience in corporate and transactional law. 

• Availability to respond to client requests within one hour, Monday through Friday, 9 AM – 6 PM. 

• Ability to work 20–40 hours per week on an ongoing basis. 

To learn more about Equivity, visit www.equivityva.com 

Equivity is an Equal Opportunity Employer. We are committed to fostering a diverse, inclusive, and respectful work environment free from discrimination and harassment.