Virtual Executive Assistant to CEO

Job description

Equivity is looking for a part-time executive assistant on the East Coast who has worked directly with C-level executives in a fast-paced corporate environment and excels at communicating and coordinating with CEOs at large organizations. The selected candidate will be an expert at managing the calendar and email inbox for an extremely busy CEO, extremely efficient, and will be the epitome of “calm under pressure”, flexing as needed to adapt to the changing schedule and priorities of the executive he or she will be supporting. If this describes you and you’re looking to employ your skills in a work-from-home role, read on for more details about this position.

The selected candidate for this role will be expected to handle a variety of tasks, take ownership of your role as the right-hand to the organization’s CEO, and be professional in all of your communication with internal team members as well as third-party contacts. Experience interacting with C-level executives and managing complex calendars is required. Knowledge of project management tools, experience with streamlining internal processes and managing the pieces of a constantly evolving project, the ability to delegate, and a desire to take initiative will also be necessary. The ideal candidate will demonstrate excellent written and verbal communication skills, and will work well both as the member of a team and independently.  

More about our company:

Equivity matches clients with virtual assistants that provide administrative, marketing, and paralegal support.  Our virtual assistants work with a high degree of autonomy and are responsible for developing relationships with our clients. Because we provide extremely attentive service to our clients, you must be available to respond to client communications during business hours within one hour by email, phone, and text and be available to work on projects during the business day. All of this work is done remotely, meaning that you can work from home.

The selected candidate would be hired as a part-time employee of Equivity, not an independent contractor. We are looking for somebody who has at least 20 hours per week of availability, and the starting pay is $17.00 per hour. We are a growing business and are looking for an executive assistant who is excited to partner with us and is interested in a long-term role with our company.  

Qualities we are looking for:

  • Organization
  • Dedication
  • Proactive and independent thinker
  • Innovative and “outside the box” approach to problem-solving
  • Reliability
  • Attention to detail
  • Leadership skills
  • Resourcefulness
  • Excellent communication skills
  • Responsiveness
  • Technologically savvy 


Position requirements:

  • Bachelor’s degree
  • 3+ years of experience as an Executive Assistant to a CEO, COO or Company President
  • Knowledge of both Microsoft Office and the Google suite of programs
  • Experience adapting to the changing needs/priorities of a CEO
  • Excellent written and oral communication skills
  • Your own laptop and smart phone with broadband access to Internet
  • Availability to make and respond to calls in a professional setting between 9 AM and 6 PM Monday through Friday (Eastern Time)
  • Experience with CRM's such as Salesforce, Hubspot, Asana or Trello would be a plus