Virtual Executive Assistant to CEO

Job description

Equivity is looking for a part-time executive assistant on the East Coast who has worked directly with C-level executives in a fast-paced corporate environment and excels at communicating and coordinating with CEOs. The selected candidate will be an expert at managing the calendar and email inbox for an extremely busy CEO, extremely efficient, and will be the epitome of “calm under pressure”, flexing as needed to adapt to the changing schedule and priorities of a busy executive. If this describes you and you’re looking to employ your skills in a work-from-home role, read on for more details about this position.

This role involves communication with CEO’s and VP’s at well-known companies and participation in regular phone conferences with both the internal team and organization members. You will be expected to handle a variety of tasks, take ownership of your role as the right-hand to the organization’s CEO, and be professional in all of your communication with key stakeholders. Work with this client will begin immediately and is expected to be 20-25 hours per week ongoing.

Experience interacting with C-level executives and managing complex calendars is required. Knowledge of project management tools, experience with streamlining internal processes and managing the pieces of a constantly evolving project, the ability to delegate, and a desire to take initiative will also be necessary. The ideal candidate will demonstrate excellent written and verbal communication skills, and will work well both as the member of a team and independently. Knowledge of Salesforce would be a plus.

More about our company:

Equivity matches clients with virtual assistants that provide administrative, marketing, and paralegal support. Our virtual assistants work with a high degree of autonomy and are responsible for developing relationships with our clients. Because we provide extremely attentive service to our clients, you must be available to respond to client communications during business hours within one hour by email, phone, and text and be available to work on projects during the business day. All of this work is done remotely, meaning that you can work from home.

The selected candidate would be hired as a part-time employee of Equivity, not an independent contractor. We are looking for somebody who has at least 20 hours per week of availability, and the starting pay is $17.00 per hour. We are a growing business and are looking for an executive assistant who is excited to partner with us and is interested in a long-term role with our company.

Qualities we are looking for:

  • Organization
  • Dedication
  • Proactive and independent thinker
  • Innovative and “outside the box” approach to problem-solving
  • Reliability
  • Attention to detail
  • Leadership skills
  • Resourcefulness
  • Excellent communication skills
  • Responsiveness
  • Technologically savvy


Position requirements:

  • Bachelor’s degree
  • 3+ years of experience as an Executive Assistant to a CEO of a large company
  • Experience communicating with C-level executives in partner organizations
  • Knowledge of both Microsoft Office and the Google suite of programs
  • Experience adapting to the changing needs/priorities of a CEO
  • Excellent written and oral communication skills
  • Your own laptop and smart phone with broadband access to Internet
  • Availability to make and respond to calls in a professional setting between 9 AM and 6 PM Monday through Friday (Eastern Time)
  • Experience with Salesforce would be a definite plus