Virtual Executive Assistant - West Coast

Job description

Equivity is looking for part-time executive assistants on West Coast time who have experience supporting C-level executives in mid- to large-sized corporations, and are experienced in a wide range of administrative duties including calendaring, email inbox management, travel arrangements, project coordination, and light bookkeeping. If you enjoy supporting high level executives achieve their business goals, pride yourself on your organizational abilities, pay meticulous attention to detail, and thrive in a work-from-home environment, we want to hear from you!


Experience interacting with C-level executives and managing complex calendars is required, and experience with email inbox management and communication with high-level executives is also necessary. The ideal candidate will demonstrate excellent written and verbal communication skills, and will work well both as the member of a team and independently. Light bookkeeping or office management experience is also required. Experience with project management software such as Asana or Trello, or experience with CRM’s such as Salesforce would be a plus.


More about our company:


Equivity matches clients with virtual assistants that provide administrative, marketing, and paralegal support. Our virtual assistants work with a high degree of autonomy and are responsible for developing relationships with our clients. Because we provide extremely attentive service to our clients, you must be available to respond to client communications during business hours within one hour by email, phone, and text and be available to work on projects during the business day. All of this work is done remotely, meaning that you can work from home.


The selected candidate would be hired as a part-time employee of Equivity, not an independent contractor. We are looking for somebody who has at least 20 hours per week of availability, and the starting pay is $17.00 per hour. We are a growing business and are looking for an executive assistant who is excited to partner with us and is interested in a long-term role with our company.


Qualities we are looking for:

  • Organization
  • Dedication
  • Initiative
  • Reliability
  • Attention to detail
  • Resourcefulness
  • Excellent communication skills
  • Responsiveness
  • Ability to work independently with limited oversight
  • Proactive self-starter

Requirements

Position requirements:

  • Bachelor’s degree
  • 3+ years of experience as an executive assistant or an office manager directly reporting to the company CEO or President
  • Proficiency with Microsoft Office and the Google suite of programs
  • Experience with Quickbooks, bookkeeping and payroll
  • Experience preparing expense reports
  • Availability to work and make and respond to calls within an hour in a professional setting between 9 AM and 6 PM Monday through Friday Pacific Time
  • Excellent written and oral communication skills
  • Your own laptop and smart phone with broadband access to Internet

These skills are desired, but not required:

  • Experience with Salesforce
  • Experience with Asana, Basecamp or Trello

Equivity is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Equivity is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Equivity are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, national original, age, disability, sexual orientation, gender orientation, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Equivity will not tolerate discrimination or harassment based on any of these characteristics.