Virtual Meeting Host & Scheduling Coordinator

Job description

Equivity is looking for part-time virtual assistants who have experience scheduling meetings, coordinating breakout rooms, and facilitating large volume interviews utilizing Zoom. The ideal candidate will be an expert with all things Zoom, including scheduling, troubleshooting, assisting candidates with finding the correct breakout rooms, and much more. This candidate will need to be available an average of 15-18 days per month for a variety of different interview schedules. Some days, you will be required to setup, host, and facilitate interviews from 8am – 4:45pm ET, other days, the schedule will be 10am ET – 3pm ET. You will have advanced notice of the calendar schedule. The selected candidate will be an enthusiastic people person, a great technical troubleshooter, and a whiz with Zoom interviews. If this sounds like you, we want to hear from you!

Experience supporting C-level executives with scheduling, as well as experience with recruiting and/or hosting large scale virtual meetings will be required. Expert proficiency with Zoom is also a must. The selected candidate will enjoy being the liaison between the client we are supporting (a tech consulting firm), and the candidates interested in careers with that firm. They will need to project enthusiasm with interacting with upper management and prospective candidates, confidence in their technological abilities for troubleshooting and logistics, and strong communication skills to be successful in this role.

More about our company:

Equivity matches clients with virtual assistants that provide administrative, marketing, and paralegal support. Our virtual assistants work with a high degree of autonomy and are responsible for developing relationships with our clients. Because we provide extremely attentive service to our clients, you must be available to respond to client communications during business hours within one hour by email, phone, and text and be available to work on projects during the business day. All of this work is done remotely, meaning that you can work from home.

The selected candidate would be hired as a part-time (W-2) employee of Equivity, not an independent contractor (1099 status). We are looking for somebody who has at least 20 hours per week of availability, and the pay rate is $17.00 per hour, with opportunities for advancement. We are a growing business and are looking for a virtual meeting host who is excited to partner with us and is interested in a long-term role with our company.

Qualities we are looking for:

  • Organization
  • Dedication
  • Initiative
  • Reliability
  • Attention to detail
  • Resourcefulness
  • Excellent communication skills
  • Responsiveness
  • Ability to work independently with limited oversight
  • Proactive self-starter
  • Technologically savvy

Equivity is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Equivity is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Equivity are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, national original, age, disability, sexual orientation, gender orientation, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Equivity will not tolerate discrimination or harassment based on any of these characteristics.


Position requirements:

  • Bachelor’s degree
  • 3+ years of experience as
  • Expert proficiency with Zoom
  • Experience with recruiting or hosting large scale virtual meetings
  • Expert proficiency with Microsoft Office and the Google suite of programs
  • Experience coordinating projects and working with a team
  • Excellent troubleshooting skills with Zoom platform, and technologically savvy
  • Availability to work and make and respond to calls within an hour in a professional setting between 8 AM and 5 PM Monday through Friday Eastern and Central Time
  • Excellent written and oral communication skills
  • Your own laptop and smart phone with broadband access to Internet